Whether you’re organizing a corporate conference, a wedding reception, or a social gala, the dos and don’ts of hotel event hosting can make all the difference. Hotels have always been a top choice due to their versatile spaces, professional services, and convenient accommodations. However, ensuring your hotel event goes off without a hitch requires careful planning and adherence to certain dos and don’ts. This blog explores essential guidelines to make your hotel-hosted event a resounding success. You cannot go wrong with the hints you are about to see.
Are you ready to become a successful hotel event planner? Here are a few things you should always have in mind.
Do’s of Hotel Event Hosting
Do: Collaborate Closely with the Hotel Events Team
Before signing the contract, thoroughly discuss your event requirements and expectations with the hotel’s event planning team. Ensure they understand your vision and can provide the necessary services and support. Maintain open and consistent communication with the hotel’s event coordinator throughout the planning process to promptly address any changes or concerns.
Do: Customize the Event Space
Tailor the event space to your specific needs and theme. Work closely with the hotel’s event planner to arrange seating, lighting, and decorations to create the desired atmosphere. Ensure the hotel provides audio-visual equipment, high-speed internet, and tech support for presentations and entertainment.
Do: Plan for Guest Accommodations
Arrange a room block for event attendees who may need accommodations. Negotiate special rates with the hotel to provide convenience and cost savings for your guests. Consider transportation options to and from the hotel for out-of-town attendees, especially if the event is in a remote location.
Don’ts of Hotel Event Hosting
Don’t: Overlook Budget Management
Avoid surprise costs by carefully reviewing the hotel contract, understanding pricing structures, and having a contingency budget for unexpected expenses. Also, stick to your budget to ensure the event remains financially viable.
Don’t: Neglect Event Promotion
Don’t assume your event will attract attendees solely because it’s hosted at a hotel. Invest in effective marketing and promotion to reach your target audience and boost attendance. You might need to avoid leaving event promotion until the last minute; start well in advance to create anticipation and generate interest.
Don’t: Ignore the Guest Experience
Ensure that attendees are engaged and entertained throughout the event. Avoid long, boring presentations or stagnant networking opportunities. Don’t overlook small details like restroom cleanliness, temperature control, and the availability of refreshments, as these can significantly impact guest satisfaction.
Choose Bricco Suites For Fantastic Event Hosting
Now that you’re armed with these dos and don’ts for hotel event hosting, you can confidently navigate the planning process. When it comes to providing top-notch accommodations and event hosting, Bricco Suites stands out as the leader in the industry. With a wide range of versatile event spaces, luxury suites and amenities, and a commitment to excellence, Bricco Suites ensures that your event will be a resounding success from start to finish. Whether you’re looking for a nice stay in Boston or a facility to host an amazing event at, contact us today to get started!